Important Update on Contractor Payments with Melio

We’re excited to announce that we’ve transitioned our payment system to Melio! This streamlined approach ensures that you continue to get paid accurately and efficiently. Here’s everything you need to know about what this change means for you:

How the Payment Process Works

  1. Assignment Completion and Payment Generation
    Once you complete an Assignment in the Phleb-Finders’ Portal and mark it as completed, a payment will be automatically generated.

  2. Payment Schedule
    The payment will be processed through Melio and released to you on its scheduled due date. To plan ahead, you can view the pay cycle calendar HERE to see when payments are expected.

  3. Emails from Melio
    After your payment is processed, you’ll receive two important emails from Melio:

    • ACH Information Request
      This email will ask you to provide your ACH details. Please double-check that your Routing and Account numbers are entered accurately. Incorrect details may result in a $25 fee (charged by Chase Bank) for returned funds, which will be deducted from your next Assignment.

    • W-9 Information Request
      You’ll also need to fill out a W-9 form. It’s critical to complete this step as a 1099 contractor. The W-9 form helps ensure proper reporting of your income as an independent contractor.

  4. Payment Receipt
    After completing these requirements, you’ll receive your payment like normal.

Key Payment Reminders

  • Payment Confirmation Email
    On the Monday before your pay date, you’ll receive an email along with a PDF summary of the payments you can expect. Review this to ensure everything checks out.

  • Pay Day
    Payments will hit your account each Friday. Make sure your details are complete in Melio to avoid any delays.

Next Steps to Ensure a Smooth Transition

To ensure there are no hiccups in your payments:

  • Double-check your ACH and W-9 information when prompted by Melio.

  • Review the pay cycle calendar for important schedule dates.

  • Reach out if you have any questions or concerns about the new system.

Questions?

Contact us at ar@phlebfinders.com with questions.

How to Complete Your W-9 Form

Filling out your W-9 form is a vital step in ensuring smooth and timely payments. Here’s everything you need to know:

Why the W-9 Matters

The W-9 form is required for 1099 contractors, like you, to verify your tax information. By completing this form, you help ensure that your earnings are accurately reported and that there’s no delay in processing your payments. It’s all part of being your own boss and managing your business as an independent contractor.

Steps to Complete Your W-9

Follow these simple steps to get it right the first time:

  1. Provide your full legal name and business name (if applicable).

  2. Enter your Social Security Number (SSN) or Employer Identification Number (EIN). Double-check these details to avoid errors.

  3. Select your tax classification (e.g., individual, sole proprietor, etc.).

  4. Sign and date the form to confirm your information is accurate.

Tips for Accuracy

  • Use the same information that you use when filing your taxes to avoid mismatches.

  • Take your time and ensure every field is filled out completely and legibly.

Need A Blank W-9?

You can download one HERE. Or you can go to the IRS website at:
https://www.irs.gov/pub/irs-pdf/fw9.pdf

Need Help?

If you need assistance, the Melio support team and the IRS provide helpful guides and resources to walk you through every step of the W-9 form. Don’t hesitate to connect with us if you have additional questions!

Filling out your W-9 accurately ensures smooth payments and keeps your records up to date. Take care of this step today to focus on what you do best!